Happy Friday everyone!!
With the
passing of Canada’s anti-spam legislation (CASL) on July 1st, the Upper Grand School
Board and schools have had to revisit their email policies and procedures. As a result, the board has needed to seek out
parental consent to forward electronic mail, newsletters, board advertisements
and event invitations, all of which may contain advertisements. Parents who have given their consent to
receive these communications have had their email addresses included in a
database, which is available to you as school staff, and here is how to access
this information.
· Sign onto the the UGCloud website
(www.ugcloud.ca)
· Scroll down to the other apps and
services and click on the blue bar “Staff CASL Tool”
· Log in with your windows username
and password
· Use the drop down menus to
identify your school, class and format (Constant Contact, First Class or Email
with CASL status) you are seeking.
· Click on Export
· This will create an excel file
with all parents names and email addresses that you can use to contact families.
Although
these additional steps will require a few more minutes of your time when you
wish to email parents, it does ensure that we are complying with the new CASL
requirements.
Finally,
you should be checking this information EVERY time you wish to send out a
newsletters or parental communication, as parents can revoke their consent at
any time leaving us liable for fines upwards of $1 million to $10 million.
I hope
this is a helpful tool when communicating with your students and families.
Have a
great weekend!
Cheers,
Stace
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